Mergers and Acquisitions 

Major software projects come with great promise and yet enormous risk, particularly with Payroll/HCM initiatives that must be perfect.  We understand and have the self-service tools and methodology needed to empower your staff while we manage system onboarding activities like data mining, extraction, cleansing, mapping, migration, and testing.

Is your company expanding via merger or acquisition?

The Value Proposition

During both “Acquisitions” and “New Implementations”, every organization has to manage the delicate balance required to successfully direct the critical onboarding process. Like orchestrating a host of differing instruments, harmony among the varying project factors of quality, accuracy, efficiency, cost and time-to-live requires an experienced and effective conductor. Optina provided this balance as strategic partners.

The Process

The first step in an optimal onboarding process is a thorough analysis of the people, processes and data needed to reach success. Optina hits the ground running with proven, accurate and comprehensive “as-is” analysis. Every new affiliate is contacted and engaged in preparation for the transition to a new software space. Various affiliates are using disparate payroll systems, HR processes, and organizational design, along with varying levels of HCM skill and experience. As a result, Optina meets with each affiliate, evaluates where they stand, and moves them forward through the process.

In addition to the tailored engagement and planning, Optina uses its proprietary technology to weave a consistent and seamless experience.

The Technology

Optina’s technology includes elements of Data-Driven Configuration, Extraction, Data Cleaning, Transformation, IntelliTax, Conversion and QA Reporting that all leverage integrated and collaborative cloud-based technology.

This approach and technology from Optina is a dramatic leap forward in the software implementation space. Optina’s tools allow teams and their affiliates to actively and easily monitor, measure, interact, and successfully finalize ambitious onboarding projects.

The People

Ultimate Software works by the motto of “People First”. As a strategic and certified implementation partner with Ultimate, Optina thoroughly embraces the commitment to put people first in every client transaction, regardless of size.

With over 50 years of accumulated Industry and Ultimate experience, the Optina team extracts every possible usage of their extraordinary tools and processes. Our core team includes an executive sponsor with 40 years experience in the HCM space, with the ability to put boots on the ground onsite or virtually. The Optina team delivers the kind of polished experience modern organizations expect from a Fortune 100 implementation partner.

Key Outcomes

Over a 15-month period, the Optina team delivers again and again. With several mid-year and end of year go-live milestones, Optina orchestrates a turnkey experience which include:

Empowered clients ready to expand smoothly and effectively

On time

On budget

Over 95% accuracy

Ready To Make a Real Change? Let’s Build this Thing Together!